Space Utilisation is a measure of what space is being used and how it is being used, it calculates the function of a frequency rate and an occupancy rate. A frequency rate measures the time that a specific space is used against its availability, an occupancy rate measures how full the specific space is compared to it’s capacity. The rates can be assessment on both actual use and predicted use. Space Utilisation is a strategically important management measure for any business. Calculating through space utilisation you can determine whether the cost of having your estate is affordable, fit for purpose and in good condition. Space Utilisation studies provides information on space that is being used to inform decisions about the type and scale of facilities required, it raises questions around effective resources and can those under-used resources be better directed elsewhere.
Space Utilisation and Room Usage Audits
Room Usage Audits
Room Usage Audits can be carried out in any type of building, the audits measure the frequency of time that a room is used and who uses the rooms if they are multi-use, the audit results can be compared against systems like room booking systems. Most room usage audits are carried out following requests by teams or departments to create more workable space and offices.
Creating a workable workplace environment is at the forefront of every company’s business strategy. With the traditional office layout now becoming an exception to the norm change is now the only daily constant, this means that the way your office functions needs to be re-evaluated from its layout, furniture, aesthetics and workflow by creating breakout spaces, more effective office layouts and informal meeting areas.
The benefits of workplace reconfiguration are enormous, you create improved productivity thus greater efficiency and profitability, more flexibility for your employees, your company’s image is enhanced and it creates better communication and collaboration. Reconfiguring your workplace also delivers on your return on investment or ROI.
Office Refurbishments and Relocations
Office layout designs and ways of working are continuously evolving and keeping up with the pace can be a full time job especially trying to find more innovative ways to motivate and inspire your staff. Understanding what your teams require and knowing what will and what won’t work for your business is very important.
You need to look at whether the team needs to work out of your office base or whether there is the possibility that they can work agilely. Would open plan space with designated areas for quiet spaces, agile areas, etc work for your company. The office space is as adaptable as you want it to be allowing your office space to take on a completely different look with state of the art design and IT systems to allow your staff to be more collaborative and efficient.
When moving offices whether it be from one floor to another, moving to a bigger office or relocating the entire business to another part of the country can create challenges around scale, budgets and schedules. Good planning and project management can alleviate those issues and create a smooth transition thus allowing you to focus on business as usual.
5s Lean/Workplace Efficiency
With the modern workplace becoming more productive it is crucial that companies start working smarter and this is where 5s Lean/Workplace efficiency plays an important role. The idea is to try and maximise your client value whilst minimising waste
or creating more value for clients with fewer available resources. The goal is to provide perfect value for the client through the creation of zero waste. Changing focus of management from optimising technologies, assets and departments to optimising the flow of products and services through entire value streams that flow horizontally. Eliminating waste along with entire value streams rather than individual points creates processes that need less effort, less space, less capital and less time and creates services that cost less with fewer defects. Information management becomes simpler and more accurate.
Room Booking Systems
A Room Booking System is a good way for a company to manage how rooms are being used, these can be anything from meeting rooms, breakout space or clinical rooms. The systems are usually web based which are highly flexible and can be tailored to any organisation with options to link to outlook calendars and email. It is easy to find a room or resource within any building at a click of a button with real time views of rooms and when they are bookable. Building the system would require specifications being written as to what exactly is required and management of these systems can be either held in house or contracted out.
Waste Management & Sustainability
Waste Management refers to the collection, transport, processing, management and monitoring of waste materials relating purely to human activity. Materials can range from solid to liquid and gaseous. Waste Management practices vary from company to company and residential and industrial producers. Any company or producer should have a waste strategy in place and take on responsibilities for safe generation and disposal and any safeguarding practices.
Sustainability means being accountable for the global resources in our work and daily lives for example, humans, animals, plants, air, water, etc and making sure we manage them correctly to allow them to grow and develop for the future. Sustainability also factors in waste management and trying to reduce waste production.